Request for Quotation for Communications Equipment

Scope as published

Project Title: OECS Data for Decision Making (DDM) Project Source of Funding: IDA-E0360 Contract Title: Request for Quotation for Communications Equipment Reference: LC-OECS COMMISSION-548601-GO-RFQ Date: October 22, 2026 To: Potential Bidder Dear Sir/ Madam, REQUEST FOR QUOTATION For Communications Equipment Reference # LC-OECS COMMISSION-548601-GO-RFQ SECTION 1: LETTER OF INVITATION The Organisation of Eastern Caribbean States (OECS) has received funding from the World Bank toward the cost of the OECS Data for Decision Making (DDM) Project and intends to apply part of the proceeds for which this Request for Quotation (RFQ) is issued. In this regard: You are invited to submit your price quotation(s) for the supply of the following items: ( Technical Specifications are attached in Section 2 ): Item No. Description Quantity 1. Camera 1 2. Mobile Recording Device 1 3. Laptop 1 Under this invitation, it is a stipulated requirement that you must quote on ALL items listed . If an item is indicated in the quotation but a price is not quoted, it will be assumed that the price is inbuilt in other items. An item not listed in the quotation shall be assumed to not be included, and will make the quote non-responsive. You must also include the cost of shipping and handling for all items. Quotations will be evaluated and the contract will be awarded to the firm that best meets the required standards of technical and financial capabilities. Your quote must consist of: Price Schedule and Delivery Form [ ref. Section 3(1) ] -filled in and signed Technical Specifications ( ref. Section 2 ) - Bidder proposed specifications filled in / supporting documentation attached ( data sheet/brochure/catalogue ) Form of Quotation ( ref. Section 5 ) - Filled in and signed Copy of Company's Registration/Incorporation Certificate Your quotation(s) in the required attached format should be submitted electronically to: Tameeka Jn Baptiste, Junior Procurement Officer At the following email address: [email protected] The email submissions should include the name and address of the Bidder and shall be clearly marked in the subject line as "Bid for Request for Quotation for Communications Equipment, Reference # LC-OECS COMMISSION-548601-GO-RFQ". l Your quotation(s) must be submitted in English and should be accompanied by adequate technical documentation and catalogue(s) where possible or other printed material or pertinent information (also in English) for all items indicated within. We encourage you to use the applicable forms outlined at No. 3 above in completing your quotation, as they will allow you to specify all the required information: e.g., your price (including shipping and handling costs etc.), delivery timeline, technical specifications for the item, validity period for the price quotation (minimum of 60 days from the deadline to submit quotations) etc. If you use your own company format for submitting your quotation, you must ensure that it contains all the required information as specified in the template attached. The deadline for receipt of your quotation(s) at the address indicated at No. 4 above is on or before 4:30 p.m., Atlantic Standard Time (AST) on November 05, 2026 . Your quotation(s) should be further submitted as per the following instructions. PRICE : The price should be quoted in United States Dollars (USD). The price of the Goods to be imported shall be quoted CIF ( place of destination ). The Supplier shall include on the Price Schedule Form [Section 3(1)] the unit price and total bid price of the goods it proposes to supply under the contract including the breakdown of all other applicable costs (such as brokerage services, VAT, custom duties and taxes, inland transportation, insurance, loading and unloading domestically supplied goods) for delivering the goods to the below final destination: Attn: Sherma Beroo Project Manager - OECS Data for Decision Making (DDM) Project Organisation of Eastern Caribbean States Commission (O…

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