This activity will support hiring of a procurement specialist to support the Project Delivery Team (PDT).

Scope as published

The Government of Botswana is undertaking the Promoting Participation and Enhancing Learning (PROPEL) (P513800) project supported by the World Bank. The Project Development Objective (PDO) is to increase participation in preprimary and senior secondary education and improve learning conditions in supported schools, particularly at the junior secondary level. The Project consists of the following four components: Component 1: Increasing participation in education Component 2: Enhancing the learning environment Component 3: Strengthening system capacity for quality education service delivery Component 4: Project management and implementation support The Ministry of Child Welfare and Basic Education (MCWBE) is the implementing entity for the Project. A Project Delivery Unit (PDU) (or Program Coordinating Unit) is being established within MCWBE to support the effective implementation of project activities, including procurement and contract administration; monitoring, evaluation and reporting of progress under the project; fiduciary management; and environmental and social safeguards management. Specifically, the PDU will be responsible for ensuring that procurement activities are conducted in an efficient, transparent, and compliant manner. To strengthen implementation capacity and support timely delivery, the Client seeks to engage an Individual Procurement Consultant as a core member of the PDU. The objective of this assignment is to provide handson procurement support to the PDU to ensure that the procurement of goods, works, non-consulting services and consulting services is carried out in full compliance with the World Bank Procurement Regulations for IPF Borrowers (as applicable), the approved procurement arrangements, and good international procurement practice. The Procurement Consultant shall support the PDU throughout the entire procurement cycle, including planning, preparation, processing, contract award, and contract administration. The Consultant's responsibilities include, but are not limited to, the following: Procurement Planning and STEP Management Prepare, update, and monitor the Procurement Plan in line with implementation schedules Register, update, and maintain all procurement activities in STEP Advise the PDU on appropriate procurement methods, market approaches, and packaging strategies Monitor procurement timelines and flag implementation risks Preparation of Procurement Documents Support technical teams in the preparation of technical specifications, terms of reference (TORs), and cost estimates Prepare and/or review Requests for Expressions of Interest (REoIs), Requests for Proposals (RFPs), and bidding documents Prepare procurement notices and manage publication and disclosure requirements Ensure procurement documents are consistent with the approved Procurement Plan and World Bank requirements Management of Procurement Processes Organize and support bid/proposal openings, as applicable Manage clarifications, addenda, amendments, and responses to queries Support evaluation committees during technical and financial evaluations Ensure evaluations are conducted strictly in accordance with the criteria set out in procurement documents Evaluation, Negotiation, and Contract Award Prepare technical, financial, and combined evaluation reports using World Bank standard formats Submit evaluation reports and draft contracts for World Bank review and noobjection, as applicable Participate in negotiations and provide guidance on negotiable aspects Prepare contract award notices and ensure timely publication and disclosure Contract Management and Administration Support contract signature and effectiveness Assist with contract administration, including amendments, variations, and extensions Track contract implementation milestones and support contract closure procedures Ensure procurement and contract records are complete and auditable Reporting, Records, and Complaints Handling Establish and maintain a procurement t…

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